Department: Executive
Are you a master of organization, discretion, and time management? We’re seeking an experienced Executive Assistant to join our team and support our CEO in achieving strategic objectives efficiently. As the backbone of our operations, you’ll play a pivotal role in ensuring seamless coordination, effective communication, and meticulous task management.
Responsibilities:
- Capture comprehensive meeting minutes with precision and clarity.
- Ensure timely dissemination of meeting minutes to relevant stakeholders.
- Coordinate meeting logistics and prepare necessary materials with meticulous attention to detail.
- Facilitate seamless communication and coordination among meeting attendees.
- Monitor and track tasks delegated to managers and direct reports.
- Proactively escalate task issues through incident management protocols.
- Provide timely reminders and follow-ups on impending deadlines to maintain alignment with organizational goals.
- Oversee inventory management of office equipment and supplies.
- Coordinate office maintenance activities to ensure a conducive work environment.
- Undertake ad hoc assignments as delegated by the CEO.
- Serve as a reliable backup for team members as needed.
Competencies:
- Keep projects on track and meetings well-scheduled.
- Handle sensitive information with utmost confidentiality.
- Communicate tactfully and effectively with stakeholders.
- Cut through the noise and convey messages clearly and efficiently.
- Pay close attention to critical details that make a difference.
- Adapt to shifting priorities and handle multiple tasks effectively.
- Anticipate organizational needs and proactively address challenges.
- Innovate solutions and challenge the status quo.
- Take initiative and excel in challenging tasks.
Job Specification:
- College degree, preferably in Behavioral Sciences, Management/Business Administration, Governance, Corporate Planning, Computer Science, or related fields.
- Minimum 5 years as an Executive Assistant.
- Strong communication, coordination, time management, organization, project management, and stakeholder management skills.
- Fluent in English (proficiency in Korean or Mandarin is advantageous but not required).
- Onsite, Monday to Friday, with flexible hours as needed.
- Consistently deliver above-average work.
Benefits:
- Additional leave
- Company Christmas gift
- Company events
- Health insurance
- Life insurance
- Opportunities for promotion
- Staff meals provided
Join Our Team:
If you’re ready to take your career to the next level and contribute to a dynamic and supportive work environment, we’d love to hear from you!
Onward Worldwide is an equal opportunity employer and values diversity in the workplace. We encourage individuals from all backgrounds to apply.
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