Department: Finance
Duties and Responsibilities:
1. Invoice Verification:
- Review and verify invoices and supporting documents to ensure accuracy and compliance with company policies and relevant regulations.
2. Payment Processing:
- Process payments by preparing payment vouchers, checks, or electronic transfers in accordance with approved invoices and payment terms.
3. Expense Reports:
- Manage and reconcile employee expense reports, ensuring proper documentation and adherence to company expense policies.
4. Vendor Management:
- Maintain effective communication with vendors regarding invoicing, payment status, and dispute resolution, fostering positive relationships.
5. Recording Transactions:
- Accurately record accounts payable transactions in the accounting system, maintaining up-to-date and organized financial records.
6. Aging Analysis:
- Monitor and analyze accounts payable aging reports to track outstanding balances and manage timely payments.
7. Cash Flow Management:
- Contribute to cash flow management by coordinating with other departments to ensure timely payments without compromising liquidity.
8. Month-End Close:
- Assist in the month-end closing process by reconciling accounts payable ledgers and preparing relevant reports for financial statements.
9. Compliance and Documentation:
- Ensure compliance with tax regulations and internal policies and maintain proper documentation for audits and financial reviews.
- Ensure proper filing of accounting files/documents
10. Vendor Setup and Maintenance:
- Set up new vendors in the system, maintaining accurate and complete vendor information, and updating records as needed.
11. Process Improvement:
- Identify and recommend process improvements to enhance efficiency and effectiveness in the accounts payable function.
12. Reporting:
- Prepare and analyze accounts payable reports, providing insights into spending patterns and potential cost-saving opportunities.
13. Collaboration with Other Departments:
- Collaborate with procurement, finance, and other departments to resolve discrepancies and streamline the procure-to-pay process.
14. Ad Hoc Analysis and Projects:
- Undertake ad hoc tasks and participate in special projects as assigned by the finance manager or other superiors.
Qualifications:
- Bachelor’s degree in Accounting, Finance, or a related field.
- At least 1-2 years of working experience in processing payables, preferably in retail or related industry.
- Familiarity with accounting software and ERP systems.
- Strong analytical and problem-solving skills.
- Detail-oriented and ability to meet deadlines.
- Excellent communication and interpersonal skills.
- With good moral character, physically and mentally fit to work and willing to work in the office.
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