Accounting Assistant (Accounts Payable)

Department: Finance

Full job description

Duties and Responsibilities of an Accounts Payable Accountant:

 Invoice Verification:

  • Review and verify invoices and supporting documents to ensure accuracy and compliance with company policies and relevant regulations.

2. Payment Processing:

  • Process payments by preparing payment vouchers, checks, or electronic transfers in accordance with approved invoices and payment terms.

3. Expense Reports:

  • Manage and reconcile employee expense reports, ensuring proper documentation and adherence to company expense policies.

4. Vendor Management:

  • Maintain effective communication with vendors regarding invoicing, payment status, and dispute resolution, fostering positive relationships.

5. Recording Transactions:

  • Accurately record accounts payable transactions in the accounting system, maintaining up-to-date and organized financial records.

6. Aging Analysis:

  • Monitor and analyze accounts payable aging reports to track outstanding balances and manage timely payments.

7. Cash Flow Management:

  • Contribute to cash flow management by coordinating with other departments to ensure timely payments without compromising liquidity.

8. Month-End Close:

  • Assist in the month-end closing process by reconciling accounts payable ledgers and preparing relevant reports for financial statements.

9. Compliance and Documentation:

  • Ensure compliance with tax regulations and internal policies and maintain proper documentation for audits and financial reviews.
  • Ensure proper filing of accounting files/documents

10. Vendor Setup and Maintenance:

  • Set up new vendors in the system, maintaining accurate and complete vendor information, and updating records as needed.

11. Process Improvement:

  • Identify and recommend process improvements to enhance efficiency and effectiveness in the accounts payable function.

12. Reporting:

  • Prepare and analyze accounts payable reports, providing insights into spending patterns and potential cost-saving opportunities.

13. Collaboration with Other Departments:

  • Collaborate with procurement, finance, and other departments to resolve discrepancies and streamline the procure-to-pay process.

14. Ad Hoc Analysis and Projects:

  • Undertake ad hoc tasks and participate in special projects as assigned by the finance manager or other superiors.


  • Bachelor’s degree in Accounting, Finance, or a related field.
  • At least 1-2 years of working experience in processing payables, preferably in retail or related industry.
  • Familiarity with accounting software and ERP systems.
  • Strong analytical and problem-solving skills.
  • Detail-oriented and ability to meet deadlines.
  • Excellent communication and interpersonal skills.
  • With good moral character, physically and mentally fit to work and willing to work in the office.


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