Accounting Assistant (Accounts Payable)

Duties and Responsibilities of an Accounts Payable Accountant:

 Invoice Verification:

• Review and verify invoices and supporting documents to ensure accuracy and compliance with company policies and relevant regulations.

2. Payment Processing:

• Process payments by preparing payment vouchers, checks, or electronic transfers in accordance with approved invoices and payment terms.

3. Expense Reports:

• Manage and reconcile employee expense reports, ensuring proper documentation and adherence to company expense policies.

4. Vendor Management:

• Maintain effective communication with vendors regarding invoicing, payment status, and dispute resolution, fostering positive relationships.

5. Recording Transactions:

• Accurately record accounts payable transactions in the accounting system, maintaining up-to-date and organized financial records.

6. Aging Analysis:

• Monitor and analyze accounts payable aging reports to track outstanding balances and manage timely payments.

7. Cash Flow Management:

• Contribute to cash flow management by coordinating with other departments to ensure timely payments without compromising liquidity.

8. Month-End Close:

• Assist in the month-end closing process by reconciling accounts payable ledgers and preparing relevant reports for financial statements.

9. Compliance and Documentation:

• Ensure compliance with tax regulations and internal policies and maintain proper documentation for audits and financial reviews.
• Ensure proper filing of accounting files/documents

10. Vendor Setup and Maintenance:

• Set up new vendors in the system, maintaining accurate and complete vendor information, and updating records as needed.

11. Process Improvement:

• Identify and recommend process improvements to enhance efficiency and effectiveness in the accounts payable function.

12. Reporting:

• Prepare and analyze accounts payable reports, providing insights into spending patterns and potential cost-saving opportunities.

13. Collaboration with Other Departments:

• Collaborate with procurement, finance, and other departments to resolve discrepancies and streamline the procure-to-pay process.

14. Ad Hoc Analysis and Projects:

• Undertake ad hoc tasks and participate in special projects as assigned by the finance manager or other superiors.